[{"question":{"category_id":1368778,"account_id":12867,"created_at":"2026-06-20T01:27:45.919Z","tag_names":["unit price","discount"],"answer_sample":"If you use a percentage-based discount on an invoice that syncs from QuickBooks D","long_answer_sample":"If you use a percentage-based discount on an invoice that syncs from QuickBooks Desktop, the discount line on your Biller Genie invoice may show a blank Quantity and Unit Price. This is expected. Your invoice total is still correct and the discount is still applied. Here is why it happens and two ways to display the discount amount. What you will se","language_id":1,"id":3853792,"last_published_date":"June 20th, 2026","last_published_avatar":"\u003cimg class=\"avatar circle\" width=\"96\" height=\"96\" style=\"background: url(\u0026quot;/initials_avatars/TA?bg=e0633a\u0026amp;s=192\u0026amp;fg=fff\u0026quot;) 0% 0% / 96px 96px;\" src=\"https://secure.gravatar.com/avatar/841e7ea85ebda058cdd7ee30638e7bee.png?s=96\u0026amp;d=blank\" /\u003e","last_published_user_name":"Thomas Aronica","indexable_body":"use percentage-based discount invoice syncs quickbooks desktop, line biller genie may show blank quantity unit price. expected. total still correct applied. happens two ways display amount. will see percentage desktop shows amount subtracted total. fixed (flat-dollar) displays price column normal. online (either type) appears single totals rather line, always displays. can look sends calculated dollar amount, without line. values provides, columns empty applied options. option 1 turn go control panel open defaults. save settings. discount's now appear 2 fixed-dollar set (flat) instead percentage. discounts automatically. good know correct, whether detail differs. related articles supported accounting-software integrations outbound sync queue late fees technology moving new computer (magiccarpet)","name":"Why a Percentage Discount From QuickBooks May Not Show a Unit Price","votes":0,"is_published":true,"slug":"quickbooks-percentage-discount-line-display","first_category":"Accounting Software","categories_display_for_views":"Accounting Software","parent_categories":[1368778],"is_internal":false,"is_private":false,"extra_categories":[],"url":"/accounting-software/quickbooks-percentage-discount-line-display?from_search=235634593","host":"https://helpcenter.billergenie.com","body_txt":"use percentage-based discount invoice syncs quickbooks desktop, line biller genie may show blank quantity unit price. expected. total still correct applied. happens two ways display amount. will see percentage desktop shows amount subtracted total. fixed (flat-dollar) displays price column normal. online (either type) appears single totals rather line, always displays. can look sends calculated dollar amount, without line. values provides, columns empty applied options. option 1 turn go control panel open defaults. save settings. discount's now appear 2 fixed-dollar set (flat) instead percentage. discounts automatically. good know correct, whether detail differs. related articles supported accounting-software integrations outbound sync queue late fees technology moving new computer (magiccarpet)","categories":{"current":{"id":1368778,"name":"Accounting Software","url":"/accounting-software"}},"category_param":"accounting-software"}},{"question":{"category_id":1369271,"account_id":12867,"created_at":"2026-07-22T18:46:48.523Z","tag_names":["abr","batch fee","batch reconciliation","daily discount","discounting","fee journal entry","gross vs net","journal entries","merchant fees","monthly discount","net deposit","pending fee entry","processing fees"],"answer_sample":"Processors bill their fees in one of two ways. Most bill once a month: your daily","long_answer_sample":"Processors bill their fees in one of two ways. Most bill once a month: your daily deposits arrive gross, and a single fee withdrawal hits your bank at month end (monthly discount). Others take their fee out of every day's deposit, so what lands in the bank each day is the batch total minus that day's fee (daily discount). Before Automatic Batch Reco","language_id":1,"id":3893600,"last_published_date":"July 27th, 2026","last_published_avatar":"\u003cimg class=\"avatar circle\" width=\"96\" height=\"96\" style=\"background: url(\u0026quot;/initials_avatars/TA?bg=e0633a\u0026amp;s=192\u0026amp;fg=fff\u0026quot;) 0% 0% / 96px 96px;\" src=\"https://secure.gravatar.com/avatar/841e7ea85ebda058cdd7ee30638e7bee.png?s=96\u0026amp;d=blank\" /\u003e","last_published_user_name":"Thomas Aronica","indexable_body":"processors bill fees one two ways. month daily deposits arrive gross, single fee withdrawal hits bank end (monthly discount). others take every day's deposit, lands day batch total minus (daily automatic reconciliation (abr), discount merchants compute book journal entry hand. abr's option, splits gross net-to-bank plus fee, books balance closes clean. choosing method abr screen, credit card module monthly / selector. choose option matches processor actually takes fee; sure, ask partner set merchant account. gross. post entry; processor's month-end ordinary expense, always have. net fee. you, batch. switching requires expense account mapping (see setting abr). selector applies only. ach check batches carry per-batch use model. confirming gateways, biller genie pulls directly ingestion. go straight pending sync filled in, manual step. lookup ever fails, simply falls back flow below. new arrives (orange pill), banner asking enter amounts grid. amount computes click confirm, posts next sync. applied, grid shows warning unconfirmed hard miss. several waiting, confirm action confirms entering once, asks confirmation closing entered confirming, move discounting amount, required entries look like discount, settled two-line debit settlement sweep (bank) three lines (gross fee) edge cases worth knowing zero collapses shape; zero-dollar line posted. refund-heavy day, can negative. line's flip, money moves sweep, still returns zero. short keep coming smaller say, probably netting deposit. fix switch discount; native solution, stops difference accumulating. related articles understanding mappings balances reading history transaction linking reconciling technology accounting software","name":"Daily Discount: Automatic Fee Journal Entries","votes":0,"is_published":true,"slug":"daily-discount-automatic-fee-journal-entries","first_category":"Automatic Batch Reconciliation","categories_display_for_views":"Automatic Batch Reconciliation","parent_categories":[1369271],"is_internal":false,"is_private":false,"extra_categories":[],"url":"/automatic-batch-reconciliation/daily-discount-automatic-fee-journal-entries?from_search=235634593","host":"https://helpcenter.billergenie.com","body_txt":"processors bill fees one two ways. month daily deposits arrive gross, single fee withdrawal hits bank end (monthly discount). others take every day's deposit, lands day batch total minus (daily automatic reconciliation (abr), discount merchants compute book journal entry hand. abr's option, splits gross net-to-bank plus fee, books balance closes clean. choosing method abr screen, credit card module monthly / selector. choose option matches processor actually takes fee; sure, ask partner set merchant account. gross. post entry; processor's month-end ordinary expense, always have. net fee. you, batch. switching requires expense account mapping (see setting abr). selector applies only. ach check batches carry per-batch use model. confirming gateways, biller genie pulls directly ingestion. go straight pending sync filled in, manual step. lookup ever fails, simply falls back flow below. new arrives (orange pill), banner asking enter amounts grid. amount computes click confirm, posts next sync. applied, grid shows warning unconfirmed hard miss. several waiting, confirm action confirms entering once, asks confirmation closing entered confirming, move discounting amount, required entries look like discount, settled two-line debit settlement sweep (bank) three lines (gross fee) edge cases worth knowing zero collapses shape; zero-dollar line posted. refund-heavy day, can negative. line's flip, money moves sweep, still returns zero. short keep coming smaller say, probably netting deposit. fix switch discount; native solution, stops difference accumulating. related articles understanding mappings balances reading history transaction linking reconciling technology accounting software","categories":{"current":{"id":1369271,"name":"Automatic Batch Reconciliation","url":"/automatic-batch-reconciliation"}},"category_param":"automatic-batch-reconciliation"}},{"question":{"category_id":1366687,"account_id":12867,"created_at":"2025-07-21T19:53:47.000Z","tag_names":["dual pricing customer experience","dual pricing invoice view","card price ach price","side by side pricing","cash discount checkout","dual pricing email","dual pricing receipt","customer portal dual pricing","how dual pricing looks to customer"],"answer_sample":"With Biller Genie's Dual Pricing option, your invoices and payment screens displa","long_answer_sample":"With Biller Genie's Dual Pricing option, your invoices and payment screens display both a card price and an ACH (or cash) price side-by-side. The customer sees both prices from the start — there's no popup at checkout — and they pick the payment method that matches the price they're willing to pay. This article walks through the six points where you","language_id":1,"id":3411087,"last_published_date":"May 30th, 2026","last_published_avatar":"\u003cimg class=\"avatar circle\" width=\"96\" height=\"96\" style=\"background: url(\u0026quot;/initials_avatars/TA?bg=e0633a\u0026amp;s=192\u0026amp;fg=fff\u0026quot;) 0% 0% / 96px 96px;\" src=\"https://secure.gravatar.com/avatar/841e7ea85ebda058cdd7ee30638e7bee.png?s=96\u0026amp;d=blank\" /\u003e","last_published_user_name":"Thomas Aronica","indexable_body":"biller genie's dual pricing option, invoices payment screens display card price ach (or cash) side-by-side. customer sees prices start — popup checkout pick method matches willing pay. article walks six points typical payment, know exactly experience. surcharging equivalent (which different flow single checkout), see experience . step 1 invoice syncs accounting software create (quickbooks online, quickbooks desktop, xero) normal price. becomes will see. genie automatically calculates applying technology fee percentage top. 2 shows side-by-side opens invoice, two clearly labeled label second depends cash labels setting (see fees account ). 3 messenger email reflects total new-invoice reminder emails sent show (the price). visible itself. 4 summary screen clicks pay, displays decision point pay option choose accordingly. 5 selects \"pay card,\" higher two) nothing else. surprise surcharge disclosure saw chose previous screen. 6 receipt chosen emailed amount actually paid card, another method. \"fee\" line item appears customer's pricing; just chose. looks inside portal logs (instead via public link), follows steps. view related articles glance reconciling","name":"What Your Customer Sees: The Dual Pricing Checkout Experience","votes":0,"is_published":true,"slug":"dual-pricing-customer-experience","first_category":"Payment Acceptance","categories_display_for_views":"Payment Acceptance","parent_categories":[1366687],"is_internal":false,"is_private":false,"extra_categories":[],"url":"/payment-acceptance/dual-pricing-customer-experience?from_search=235634593","host":"https://helpcenter.billergenie.com","body_txt":"biller genie's dual pricing option, invoices payment screens display card price ach (or cash) side-by-side. customer sees prices start — popup checkout pick method matches willing pay. article walks six points typical payment, know exactly experience. surcharging equivalent (which different flow single checkout), see experience . step 1 invoice syncs accounting software create (quickbooks online, quickbooks desktop, xero) normal price. becomes will see. genie automatically calculates applying technology fee percentage top. 2 shows side-by-side opens invoice, two clearly labeled label second depends cash labels setting (see fees account ). 3 messenger email reflects total new-invoice reminder emails sent show (the price). visible itself. 4 summary screen clicks pay, displays decision point pay option choose accordingly. 5 selects \"pay card,\" higher two) nothing else. surprise surcharge disclosure saw chose previous screen. 6 receipt chosen emailed amount actually paid card, another method. \"fee\" line item appears customer's pricing; just chose. looks inside portal logs (instead via public link), follows steps. view related articles glance reconciling","categories":{"current":{"id":1366687,"name":"Payment Acceptance","url":"/payment-acceptance"}},"category_param":"payment-acceptance"}},{"question":{"category_id":1368778,"account_id":12867,"created_at":"2023-05-16T13:36:45.000Z","tag_names":["record deposits","reconcile bank feed","undeposited funds","qbd record deposits","qbo bank deposit","xero bank reconciliation","automatic batch reconciliation","abr","sweep account","deposit account","daily discount","monthly discount"],"answer_sample":"Recording deposits and reconciling them against your bank feed is two-thirds of c","long_answer_sample":"Recording deposits and reconciling them against your bank feed is two-thirds of closing out an accounting period. The other third — applying customer payments against invoices — is the easy half. The deposit reconciliation half is the one that eats hours of bookkeeper time every month. This article explains what's actually happening when you record ","language_id":1,"id":1957709,"last_published_date":"July 31st, 2026","last_published_avatar":"\u003cimg class=\"avatar circle\" width=\"96\" height=\"96\" style=\"background: url(\u0026quot;/initials_avatars/TA?bg=e0633a\u0026amp;s=192\u0026amp;fg=fff\u0026quot;) 0% 0% / 96px 96px;\" src=\"https://secure.gravatar.com/avatar/841e7ea85ebda058cdd7ee30638e7bee.png?s=96\u0026amp;d=blank\" /\u003e","last_published_user_name":"Thomas Aronica","indexable_body":"recording deposits reconciling bank feed two-thirds closing accounting period. third — applying customer payments invoices easy half. deposit reconciliation half one eats hours bookkeeper time every month. article explains actually happening record deposit, matters using biller genie, genie's automatic batch (abr) collapses tedious part work nothing. 1 works (the fundamentals) accrual accounting, payment touches books two distinct steps, step requirement recorded invoice sales receipt. pays, mark paid (or create receipt immediate payment). → reconciliation. tells \"this owes less just paid.\" feed. receives money (which usually happens later overnight ach, 1-2 days credit cards), lands statement needs matched payments. \"the cash physically moved customer's ours.\" reconciliations happen close period accurately. skip first customers showing balances owe. second say less) does. undeposited funds account holding register steps sits special called (sometimes \"clearing account,\" \"holding \"till\"). temporary parking spot collected yet cleared bank. typical day business takes mix types looks like software pays $500 credit-card invoice. recorded; moves funds. b $1,200 ach c writes $300 check. day-end balance $2,000 across three different transaction types. point, shows actual arriving. come lump. separate batches type, days, processor fees deducted. begins. intuit's overview quickbooks xero merchants, see central . feeds live near-live) connection software. pushes pulls) deposits, withdrawals, lists \"to review\" inbox inside books. feed, match system knows refer transaction. ai/rules auto-suggest matches, suggestions good data underneath them. bank-feed workflow, manage set rules guides; xero's flow described small tax accuracy. agree bank, filings drift reality. irs care funds; cares says. position visibility. unreconciled hide real cash. think $50k; says $42k; $8k stuck unmatched batches. fraud error detection. discipline catches missed payment, duplicate chargeback recorded. $400 compounds months. audit readiness. lenders, investors, auditors want clean monthly reconciliations. \"we're behind\" answer well. 2 without abr automated tool, you) matching hand. workflow whether desktop, online, xero, anything else screens differ. manual desktop open banking \u0026gt; make depending qbd version). screen list currently sitting funds, mixed cards, checks, manually identify subset belongs recording. hard part. \"ach $1,847.23\" scan list, find day, add up, factor fee, pick right ones sum $1,847.23. check including. click ok. screen, date. save deposit. leave appears register. repeat day. online go + new destination select included save. model little dedicated default. directly lines time. batched (multiple combining single deposit), offers \u0026amp; line multiple amount. still selecting combination split ui. painful volume. merchant 50 transactions per generates couple hundred entries week. picking daily sorting work. fees. card processors often deduct depositing net $1,000 gross $971.50 know recreate math, fee deduction separately. get wrong fails. checks settle schedules. day's might hit five needing match. errors compound. misclassify next too. bookkeepers eventually spend finding mistakes transactions. expensive. businesses pay $30-50/hour week adds thousands dollars year keep aligned 3 add-on deposit-matching automatically. core insight genie exactly expected amount will processed place. can hand pre-matched journal entry mirrors hits software's ai matches sets chart accounts install abr, creates segregated sweep type card, check, alternative-payment-method (apm, paypal) never account. default eight created apm posts individual processes. reconcile bank-type treats liquidity. rename remap mapping tool prefers names. throughout pay. processes appropriate sweep, on. linked normal. end tallies debit account, exact quickbooks' built-in sees scans transactions, finds (same amount, date, description), auto-suggests \"match\" auto-matches via done. $0 close). left exception investigation chargeback, refund sync, payment. non-zero focused open-ended hunt longer sort reconstruct processor-fee math. track days. entries. mixed-type trying figure makes line. exception-spotting superpower abr's always exactly, definition exception. runs \"what's unreconciled\" seconds look balances. scroll hundreds answer. discounting extra \"daily discount\" (deducting rather billing monthly), comes fees, fix discount instead (recommended users), disappears entirely. available magiccarpet. legacy qbdv3 integration feature parity details. invoices. time, moment pays. specifically addresses reconciliation, above. replace bookkeeper. replaces portion review exceptions, classify uncommon close. stop spending rote matching. choosing path processing handful saved low-volume month, fine probably need automation. break-even point somewhere around 30-50 month volume, starts hurt. frequently asked questions use prefer. off, syncs account; deposits. segregated-sweep-account journal-entry pattern. existing turn stay are. affects enabled full sync completed. backlog let take going forward. zero mean means something happened normal common causes chargebacks (a disputed charge pulled back), refunds synced cleanly, settle. investigate exception, phantom. yes. consistent descriptions amounts pair well rules. merchants auto-confirm rule sight, reducing click-to-match zero. customize uses , override seeded choosing. prefer fold numbering scheme. currently. built quickbooks-specific behavior. bank-reconciliation screen. picture. related articles understanding connect magiccarpet","name":"Recording Deposits and Reconciling Bank Feeds","votes":0,"is_published":true,"slug":"record-deposits-in-quickbooks-desktop","first_category":"Accounting Software","categories_display_for_views":"Accounting Software","parent_categories":[1368778],"is_internal":false,"is_private":false,"extra_categories":[],"url":"/accounting-software/record-deposits-in-quickbooks-desktop?from_search=235634593","host":"https://helpcenter.billergenie.com","body_txt":"recording deposits reconciling bank feed two-thirds closing accounting period. third — applying customer payments invoices easy half. deposit reconciliation half one eats hours bookkeeper time every month. article explains actually happening record deposit, matters using biller genie, genie's automatic batch (abr) collapses tedious part work nothing. 1 works (the fundamentals) accrual accounting, payment touches books two distinct steps, step requirement recorded invoice sales receipt. pays, mark paid (or create receipt immediate payment). → reconciliation. tells \"this owes less just paid.\" feed. receives money (which usually happens later overnight ach, 1-2 days credit cards), lands statement needs matched payments. \"the cash physically moved customer's ours.\" reconciliations happen close period accurately. skip first customers showing balances owe. second say less) does. undeposited funds account holding register steps sits special called (sometimes \"clearing account,\" \"holding \"till\"). temporary parking spot collected yet cleared bank. typical day business takes mix types looks like software pays $500 credit-card invoice. recorded; moves funds. b $1,200 ach c writes $300 check. day-end balance $2,000 across three different transaction types. point, shows actual arriving. come lump. separate batches type, days, processor fees deducted. begins. intuit's overview quickbooks xero merchants, see central . feeds live near-live) connection software. pushes pulls) deposits, withdrawals, lists \"to review\" inbox inside books. feed, match system knows refer transaction. ai/rules auto-suggest matches, suggestions good data underneath them. bank-feed workflow, manage set rules guides; xero's flow described small tax accuracy. agree bank, filings drift reality. irs care funds; cares says. position visibility. unreconciled hide real cash. think $50k; says $42k; $8k stuck unmatched batches. fraud error detection. discipline catches missed payment, duplicate chargeback recorded. $400 compounds months. audit readiness. lenders, investors, auditors want clean monthly reconciliations. \"we're behind\" answer well. 2 without abr automated tool, you) matching hand. workflow whether desktop, online, xero, anything else screens differ. manual desktop open banking \u0026gt; make depending qbd version). screen list currently sitting funds, mixed cards, checks, manually identify subset belongs recording. hard part. \"ach $1,847.23\" scan list, find day, add up, factor fee, pick right ones sum $1,847.23. check including. click ok. screen, date. save deposit. leave appears register. repeat day. online go + new destination select included save. model little dedicated default. directly lines time. batched (multiple combining single deposit), offers \u0026amp; line multiple amount. still selecting combination split ui. painful volume. merchant 50 transactions per generates couple hundred entries week. picking daily sorting work. fees. card processors often deduct depositing net $1,000 gross $971.50 know recreate math, fee deduction separately. get wrong fails. checks settle schedules. day's might hit five needing match. errors compound. misclassify next too. bookkeepers eventually spend finding mistakes transactions. expensive. businesses pay $30-50/hour week adds thousands dollars year keep aligned 3 add-on deposit-matching automatically. core insight genie exactly expected amount will processed place. can hand pre-matched journal entry mirrors hits software's ai matches sets chart accounts install abr, creates segregated sweep type card, check, alternative-payment-method (apm, paypal) never account. default eight created apm posts individual processes. reconcile bank-type treats liquidity. rename remap mapping tool prefers names. throughout pay. processes appropriate sweep, on. linked normal. end tallies debit account, exact quickbooks' built-in sees scans transactions, finds (same amount, date, description), auto-suggests \"match\" auto-matches via done. $0 close). left exception investigation chargeback, refund sync, payment. non-zero focused open-ended hunt longer sort reconstruct processor-fee math. track days. entries. mixed-type trying figure makes line. exception-spotting superpower abr's always exactly, definition exception. runs \"what's unreconciled\" seconds look balances. scroll hundreds answer. discounting extra \"daily discount\" (deducting rather billing monthly), comes fees, fix discount instead (recommended users), disappears entirely. available magiccarpet. legacy qbdv3 integration feature parity details. invoices. time, moment pays. specifically addresses reconciliation, above. replace bookkeeper. replaces portion review exceptions, classify uncommon close. stop spending rote matching. choosing path processing handful saved low-volume month, fine probably need automation. break-even point somewhere around 30-50 month volume, starts hurt. frequently asked questions use prefer. off, syncs account; deposits. segregated-sweep-account journal-entry pattern. existing turn stay are. affects enabled full sync completed. backlog let take going forward. zero mean means something happened normal common causes chargebacks (a disputed charge pulled back), refunds synced cleanly, settle. investigate exception, phantom. yes. consistent descriptions amounts pair well rules. merchants auto-confirm rule sight, reducing click-to-match zero. customize uses , override seeded choosing. prefer fold numbering scheme. currently. built quickbooks-specific behavior. bank-reconciliation screen. picture. related articles understanding connect magiccarpet","categories":{"current":{"id":1368778,"name":"Accounting Software","url":"/accounting-software"}},"category_param":"accounting-software"}},{"question":{"category_id":1366687,"account_id":12867,"created_at":"2023-10-06T23:04:38.000Z","tag_names":["technology fees","surcharging","dual pricing","compliant surcharging","bin validation","fee cap","state restrictions","surcharge prohibited states","connecticut surcharging","massachusetts surcharging","maine surcharging","oklahoma surcharging","colorado surcharge cap","card brand compliance","visa surcharging rules","mastercard surcharging rules","technology fee vs surcharge","convenience fee vs surcharge","cash discount","all or nothing fee"],"answer_sample":"Biller Genie supports two ways to add a Technology Fee to a transaction so you ca","long_answer_sample":"Biller Genie supports two ways to add a Technology Fee to a transaction so you can offset your cost of accepting cards: Surcharging and Dual Pricing. Both are configured under the same Technology Fees feature in your Biller Genie account, and both are designed to be card-brand compliant. The difference is in how the fee is presented to your customer","language_id":1,"id":2227513,"last_published_date":"May 30th, 2026","last_published_avatar":"\u003cimg class=\"avatar circle\" width=\"96\" height=\"96\" style=\"background: url(\u0026quot;/initials_avatars/TA?bg=e0633a\u0026amp;s=192\u0026amp;fg=fff\u0026quot;) 0% 0% / 96px 96px;\" src=\"https://secure.gravatar.com/avatar/841e7ea85ebda058cdd7ee30638e7bee.png?s=96\u0026amp;d=blank\" /\u003e","last_published_user_name":"Thomas Aronica","indexable_body":"biller genie supports two ways add technology fee transaction can offset cost accepting cards surcharging dual pricing. configured fees feature account, designed card-brand compliant. difference presented customer — drives option allowed, caps at, sees receipt. all-or-nothing setting account level. turned on, applies every processed exempt specific invoice. visa mastercard compliance requirement applied consistently disclosed way customer. showing one another put processing risk. article gives high-level comparison decide flavor fits business. setup steps, customer's checkout experience, accounting reconciliation, see linked articles bottom. adds small credit card transactions (and, configurations, ach transactions) help cover payment processing. appears invoice receipt, proceeds sync back software separate line item sales receipt books reconcile cleanly. come flavors original price. pays card, popup discloses surcharge new total. capped rules. pricing price (or cash) side-by-side start. popup, caps, state restrictions. works surcharging, goes quoted. chooses pay told it. point selection, shows clearly outlines additional total, either accept switch non-surcharged method (debit, ach, avoid behind scenes, checks card's bin (the first 6-8 digits, called bank identification number) confirm applying surcharge. identifies debit prepaid types protected pricing, prices moment receive needed full transparency upfront. pick matches willing pay. integration, lower displays \"cash\" instead. pattern mirrors gas-station shown pump familiar mental model customers. glance vs   cap max 3% (2% colorado) minimum maximum excluded check geography available 46 states. prohibited connecticut, maine, massachusetts, oklahoma. 50 states price; paying disclosure throughout chosen notification required follow guidelines, notify acquirer 30 days turning verify merchant processor legal team going live restrictions apply only. state-level caps. oklahoma prohibited. business registered states, choose colorado 2%. automatically enforces colorado-based accounts. allowed 3%. important laws change time, state's rules codified genie's automatic enforcement. operate. glossary fee, surcharge, convenience service four terms get used interchangeably conversation, mean different things brands regulators. umbrella name. covers added top specifically card. govern applied. practice upfront cash paying. alternate channel. strict charge (typically channel genuinely merchant's normal method). support convenience-fee programs directly. certain regulated industries (mostly government, education, utilities) regardless method. service-fee talk \"technology fee\" accurate term. \"surcharge\" using mode specifically. \"convenience \"service meanings merchants. frequently asked questions turn customers others no. global design. violation puts rationale. will gift charged transaction. card), actually syncs software. visible portal software, received. needs switch, modes operate time. looks like experience step-by-step screenshots flow. related reconciling chart accounts mapping lives","name":"Technology Fees: Dual Pricing and Surcharging at a Glance","votes":0,"is_published":true,"slug":"technology-fees-overview","first_category":"Payment Acceptance","categories_display_for_views":"Payment Acceptance","parent_categories":[1366687],"is_internal":false,"is_private":false,"extra_categories":[],"url":"/payment-acceptance/technology-fees-overview?from_search=235634593","host":"https://helpcenter.billergenie.com","body_txt":"biller genie supports two ways add technology fee transaction can offset cost accepting cards surcharging dual pricing. configured fees feature account, designed card-brand compliant. difference presented customer — drives option allowed, caps at, sees receipt. all-or-nothing setting account level. turned on, applies every processed exempt specific invoice. visa mastercard compliance requirement applied consistently disclosed way customer. showing one another put processing risk. article gives high-level comparison decide flavor fits business. setup steps, customer's checkout experience, accounting reconciliation, see linked articles bottom. adds small credit card transactions (and, configurations, ach transactions) help cover payment processing. appears invoice receipt, proceeds sync back software separate line item sales receipt books reconcile cleanly. come flavors original price. pays card, popup discloses surcharge new total. capped rules. pricing price (or cash) side-by-side start. popup, caps, state restrictions. works surcharging, goes quoted. chooses pay told it. point selection, shows clearly outlines additional total, either accept switch non-surcharged method (debit, ach, avoid behind scenes, checks card's bin (the first 6-8 digits, called bank identification number) confirm applying surcharge. identifies debit prepaid types protected pricing, prices moment receive needed full transparency upfront. pick matches willing pay. integration, lower displays \"cash\" instead. pattern mirrors gas-station shown pump familiar mental model customers. glance vs   cap max 3% (2% colorado) minimum maximum excluded check geography available 46 states. prohibited connecticut, maine, massachusetts, oklahoma. 50 states price; paying disclosure throughout chosen notification required follow guidelines, notify acquirer 30 days turning verify merchant processor legal team going live restrictions apply only. state-level caps. oklahoma prohibited. business registered states, choose colorado 2%. automatically enforces colorado-based accounts. allowed 3%. important laws change time, state's rules codified genie's automatic enforcement. operate. glossary fee, surcharge, convenience service four terms get used interchangeably conversation, mean different things brands regulators. umbrella name. covers added top specifically card. govern applied. practice upfront cash paying. alternate channel. strict charge (typically channel genuinely merchant's normal method). support convenience-fee programs directly. certain regulated industries (mostly government, education, utilities) regardless method. service-fee talk \"technology fee\" accurate term. \"surcharge\" using mode specifically. \"convenience \"service meanings merchants. frequently asked questions turn customers others no. global design. violation puts rationale. will gift charged transaction. card), actually syncs software. visible portal software, received. needs switch, modes operate time. looks like experience step-by-step screenshots flow. related reconciling chart accounts mapping lives","categories":{"current":{"id":1366687,"name":"Payment Acceptance","url":"/payment-acceptance"}},"category_param":"payment-acceptance"}},{"question":{"category_id":323115,"account_id":12867,"created_at":"2023-10-20T19:29:30.000Z","tag_names":["bulk import invoices","csv invoice import","import invoice playbook","invoice import","invoice import tool","invoice migration","invoice template csv","item id required invoice import","load historical invoices"],"answer_sample":"Before you start: You can import a maximum of 1,000 rows per spreadsheet.\nInvoice","long_answer_sample":"Before you start: You can import a maximum of 1,000 rows per spreadsheet.\nInvoices must be associated with customers that already exist in Biller Genie. You can import invoices with single or multiple line items. You can’t add discounts, credit memos, or negative amounts in general. Important: Invoice numbers can be duplicated if they already exist ","language_id":1,"id":2247806,"last_published_date":"May 31st, 2026","last_published_avatar":"\u003cimg class=\"avatar circle\" width=\"96\" height=\"96\" style=\"background: url(\u0026quot;/initials_avatars/TA?bg=e0633a\u0026amp;s=192\u0026amp;fg=fff\u0026quot;) 0% 0% / 96px 96px;\" src=\"https://secure.gravatar.com/avatar/841e7ea85ebda058cdd7ee30638e7bee.png?s=96\u0026amp;d=blank\" /\u003e","last_published_user_name":"Thomas Aronica","indexable_body":"start can import maximum 1,000 rows per spreadsheet. invoices must associated customers exist biller genie. single multiple line items. can’t add discounts, credit memos, negative amounts general. important invoice numbers duplicated genie, double-check exist.    prepare spreadsheet create download sample file found tool. get file, go to “invoices” and click “import invoices”. click the click to download template. double-check.csv format following columns customerid (see find customer id) invoiceno invoicedate duedate taxrate itemname itemdescription itemrate itemquantity itemamount taxable (y n) items item row various matched invoice, values match exactly id number date  due date item, quantity 1, put total manually ( spread sheet will multiplication you) new products services(items), sure genie importing. services (items) added import, “sales” used name description.  verify csv importing invoices, review information make everything looks correct. mistakes, lengthy process correct remove imported invoices. step 1 open saved check accuracy. 2 column titles 3 fill missing information, mistakes. ensure required fields data prevent skipped. 4 exceed 1000-row limit. does, split files. sign step2 to invoices and click import invoices in upper right. click choose file to upload computer. choose select open. click upload file. 5 last-chance warning dialog box pop up. proceed. 6 results displaying outcome import.  successfully and/or skipped listed. corresponding +1 skip reason.  7 ok. 8 now view inside needed updates. 9  repeat steps – imports needed. field descriptions restrictions notes yes correspond exists (how special characters asa exist\" \"–\" allowed.if once. mm/dd/yyyy tax rate left blank, 0.00 used.-numerical only.-the related greater zero, taxed regardless taxability. exactly.-if used, default.-if default. description used.- blank -numerical only.-item different change default rate. numerical only. amount only. -this charge (item x quantity)  -do include tax. y (taxable) used.-if status n value taxed. link imported.  log merchant portal. 'customers' side menu. first list. once, record drop-down bottom screen select “all”. search using top list exported clicking “export csv” button right corner. ","name":"Importing Invoices to Biller Genie","votes":0,"is_published":true,"slug":"invoiceimporttool","first_category":"Invoices \u0026 Items","categories_display_for_views":"Invoices \u0026 Items","parent_categories":[323115],"is_internal":false,"is_private":false,"extra_categories":[],"url":"/invoices/invoiceimporttool?from_search=235634593","host":"https://helpcenter.billergenie.com","body_txt":"start can import maximum 1,000 rows per spreadsheet. invoices must associated customers exist biller genie. single multiple line items. can’t add discounts, credit memos, negative amounts general. important invoice numbers duplicated genie, double-check exist.    prepare spreadsheet create download sample file found tool. get file, go to “invoices” and click “import invoices”. click the click to download template. double-check.csv format following columns customerid (see find customer id) invoiceno invoicedate duedate taxrate itemname itemdescription itemrate itemquantity itemamount taxable (y n) items item row various matched invoice, values match exactly id number date  due date item, quantity 1, put total manually ( spread sheet will multiplication you) new products services(items), sure genie importing. services (items) added import, “sales” used name description.  verify csv importing invoices, review information make everything looks correct. mistakes, lengthy process correct remove imported invoices. step 1 open saved check accuracy. 2 column titles 3 fill missing information, mistakes. ensure required fields data prevent skipped. 4 exceed 1000-row limit. does, split files. sign step2 to invoices and click import invoices in upper right. click choose file to upload computer. choose select open. click upload file. 5 last-chance warning dialog box pop up. proceed. 6 results displaying outcome import.  successfully and/or skipped listed. corresponding +1 skip reason.  7 ok. 8 now view inside needed updates. 9  repeat steps – imports needed. field descriptions restrictions notes yes correspond exists (how special characters asa exist\" \"–\" allowed.if once. mm/dd/yyyy tax rate left blank, 0.00 used.-numerical only.-the related greater zero, taxed regardless taxability. exactly.-if used, default.-if default. description used.- blank -numerical only.-item different change default rate. numerical only. amount only. -this charge (item x quantity)  -do include tax. y (taxable) used.-if status n value taxed. link imported.  log merchant portal. 'customers' side menu. first list. once, record drop-down bottom screen select “all”. search using top list exported clicking “export csv” button right corner. ","categories":{"current":{"id":323115,"name":"Invoices \u0026 Items","url":"/invoices"}},"category_param":"invoices"}},{"question":{"category_id":1368778,"account_id":12867,"created_at":"2023-05-15T15:30:47.000Z","tag_names":["xero sync","connect xero","xero integration","xero oauth","biller genie xero","xero standard advisor","xero connection","xero troubleshooting","xero authentication unsuccessful","xero invoice errors","xero default payment account","enable payments to this account","xero clearing account","xero payment account","xero bank reconciliation","reconcile xero payments","batch deposits xero","match deposits in xero","reconcile biller genie payments"],"answer_sample":"Connecting Biller Genie to Xero links the two systems through Xero's secure OAuth","long_answer_sample":"Connecting Biller Genie to Xero links the two systems through Xero's secure OAuth authorization flow. Once connected, your customers and invoices stay in sync between the two systems with no manual reconciliation. This article walks through the connection, what happens during the first sync, how to manage the connection day-to-day, and how to troubl","language_id":1,"id":1956641,"last_published_date":"July 31st, 2026","last_published_avatar":"\u003cimg class=\"avatar circle\" width=\"96\" height=\"96\" style=\"background: url(\u0026quot;/initials_avatars/TA?bg=e0633a\u0026amp;s=192\u0026amp;fg=fff\u0026quot;) 0% 0% / 96px 96px;\" src=\"https://secure.gravatar.com/avatar/841e7ea85ebda058cdd7ee30638e7bee.png?s=96\u0026amp;d=blank\" /\u003e","last_published_user_name":"Thomas Aronica","indexable_body":"connecting biller genie xero links two systems xero's secure oauth authorization flow. connected, customers invoices stay sync manual reconciliation. article walks connection, happens first sync, manage connection day-to-day, troubleshoot common errors. start sign merchant portal admin user. access user account standard advisor permissions organization want sync. roles (invoice only, read only) permission authorize genie. connects becomes \"owner\" integration — later removed xero, breaks different reconnect. decide connect multiple organizations one login, choose right authorization. need refunds, sales receipts, automatic batch reconciliation feature parity quickbooks online inside abr (automatic reconciliation), bill parent, features unavailable connected xero. using know exactly supported isn't. portal, click add-ons marketplace. select accounting software category tile (or search \"xero\"). install. redirects page. connect. review requesting (read write contacts, invoices, accounts, items, payments), allow access. returns finishes, see confirmation add-on page data will available throughout portal. pulls order chart accounts revenue, expense, bank, plus types active/archived status. system items creates line needs late fees, technology refunds (if exist already). contacts (customers) active archived including bill-to ship-to addresses, email, phone, contact groups (which map customer genie). open authorised sync; subsequent syncs tracks paid, voided, deleted invoices. fees applies configured outstanding mapped segmentation. api rate-limited 60 requests per minute, paces second requests. typical hundred takes 1 3 minutes. larger company files take proportionally longer. settings anytime interacts auto-sync turn ongoing background off. on, webhooks near-real-time polling fallback runs midnight, 5 am, 11 6 pm utc. turning pauses updates systems. default payment set deposits collected payments. can sales, current asset, income \"enable payments account\" turned (many businesses use dedicated clearing this). without enabled, prompt enable try again. note bank appear list, support enabling saved default. recorded match later; \"reconciling deposits\" below. commodity code unspsc synced retention interval controls often reminds unsynced data. reconciling records collects individual applied invoice posted account. processor funds batches, deposit statement usually covers several create integration), matching screen. makes quick asset named something like \"biller clearing\" genie, (see above). every posts marked paid. appears feed, reconcile screen, tab deducts paying out, add details split transaction full amount coded account, negative expense (your accountant confirm use). reconciled, balance zero. leftover means reached yet, matched. help numbers carries processor's reference (with suffix cc ach), trace single batch. void reopens, voided never linger refresher screen itself, central . managing lets view third-party app within organization. navigation, \u0026gt; apps alongside apps. granted, last disconnect directly canonical, up-to-date instructions disconnecting go revokes token, stops install state clears side. instead (under apps), detects revocation next attempt treats disconnected. existing stays genie; new occur reconnecting originally \"owns\" connection. organization, loses authentication failing error calling getaccounts {\"type\"null,\"title\"\"forbidden\",\"status\"403,\"detail\"\"authenticationunsuccessful\"} fix it, reconnect log troubleshooting errors \"invoice # must unique\" number exists export duplicate number. options change longer conflicts. delete update starting conflict regenerate invoice. \"the discount rate '0.00' invalid\" contains item value. accept rejects export. resolve re-invoice item. discounts another way (using field line, positive nets correctly). \"to fields paid item, supply lineitemid\" occurs re-sync exported updated integration. remove unpaid, alternatively, make necessary changes manually token expired \"authentication unsuccessful\" tokens expire periodically; normally refreshes automatically. refresh fails (typically revoked permissions), breaks. \"reconnecting removed\" section above. pick recent (near-real-time) four times day. webhook missed reason, scheduled catches it. now force immediate frequently asked questions anything authorizes behalf. customers, going forward, writes (mostly fee additions) back data-flow details. selected wrong switch steps above, authorization, let login. sure selecting correct clicking stopped working check three checks (1) still showing (2) setting (3) recently yes, no. time. vice versa), first, now-disconnected system. related articles global defaults","name":"How to Connect Xero","votes":0,"is_published":true,"slug":"syncing-with-xero","first_category":"Accounting Software","categories_display_for_views":"Accounting Software","parent_categories":[1368778],"is_internal":false,"is_private":false,"extra_categories":[],"url":"/accounting-software/syncing-with-xero?from_search=235634593","host":"https://helpcenter.billergenie.com","body_txt":"connecting biller genie xero links two systems xero's secure oauth authorization flow. connected, customers invoices stay sync manual reconciliation. article walks connection, happens first sync, manage connection day-to-day, troubleshoot common errors. start sign merchant portal admin user. access user account standard advisor permissions organization want sync. roles (invoice only, read only) permission authorize genie. connects becomes \"owner\" integration — later removed xero, breaks different reconnect. decide connect multiple organizations one login, choose right authorization. need refunds, sales receipts, automatic batch reconciliation feature parity quickbooks online inside abr (automatic reconciliation), bill parent, features unavailable connected xero. using know exactly supported isn't. portal, click add-ons marketplace. select accounting software category tile (or search \"xero\"). install. redirects page. connect. review requesting (read write contacts, invoices, accounts, items, payments), allow access. returns finishes, see confirmation add-on page data will available throughout portal. pulls order chart accounts revenue, expense, bank, plus types active/archived status. system items creates line needs late fees, technology refunds (if exist already). contacts (customers) active archived including bill-to ship-to addresses, email, phone, contact groups (which map customer genie). open authorised sync; subsequent syncs tracks paid, voided, deleted invoices. fees applies configured outstanding mapped segmentation. api rate-limited 60 requests per minute, paces second requests. typical hundred takes 1 3 minutes. larger company files take proportionally longer. settings anytime interacts auto-sync turn ongoing background off. on, webhooks near-real-time polling fallback runs midnight, 5 am, 11 6 pm utc. turning pauses updates systems. default payment set deposits collected payments. can sales, current asset, income \"enable payments account\" turned (many businesses use dedicated clearing this). without enabled, prompt enable try again. note bank appear list, support enabling saved default. recorded match later; \"reconciling deposits\" below. commodity code unspsc synced retention interval controls often reminds unsynced data. reconciling records collects individual applied invoice posted account. processor funds batches, deposit statement usually covers several create integration), matching screen. makes quick asset named something like \"biller clearing\" genie, (see above). every posts marked paid. appears feed, reconcile screen, tab deducts paying out, add details split transaction full amount coded account, negative expense (your accountant confirm use). reconciled, balance zero. leftover means reached yet, matched. help numbers carries processor's reference (with suffix cc ach), trace single batch. void reopens, voided never linger refresher screen itself, central . managing lets view third-party app within organization. navigation, \u0026gt; apps alongside apps. granted, last disconnect directly canonical, up-to-date instructions disconnecting go revokes token, stops install state clears side. instead (under apps), detects revocation next attempt treats disconnected. existing stays genie; new occur reconnecting originally \"owns\" connection. organization, loses authentication failing error calling getaccounts {\"type\"null,\"title\"\"forbidden\",\"status\"403,\"detail\"\"authenticationunsuccessful\"} fix it, reconnect log troubleshooting errors \"invoice # must unique\" number exists export duplicate number. options change longer conflicts. delete update starting conflict regenerate invoice. \"the discount rate '0.00' invalid\" contains item value. accept rejects export. resolve re-invoice item. discounts another way (using field line, positive nets correctly). \"to fields paid item, supply lineitemid\" occurs re-sync exported updated integration. remove unpaid, alternatively, make necessary changes manually token expired \"authentication unsuccessful\" tokens expire periodically; normally refreshes automatically. refresh fails (typically revoked permissions), breaks. \"reconnecting removed\" section above. pick recent (near-real-time) four times day. webhook missed reason, scheduled catches it. now force immediate frequently asked questions anything authorizes behalf. customers, going forward, writes (mostly fee additions) back data-flow details. selected wrong switch steps above, authorization, let login. sure selecting correct clicking stopped working check three checks (1) still showing (2) setting (3) recently yes, no. time. vice versa), first, now-disconnected system. related articles global defaults","categories":{"current":{"id":1368778,"name":"Accounting Software","url":"/accounting-software"}},"category_param":"accounting-software"}},{"question":{"category_id":1369271,"account_id":12867,"created_at":"2026-07-22T18:46:46.250Z","tag_names":["abr setup","account balances","account mapping","activate abr","batch reconciliation","chargeback sweep","chart of accounts","last sync","merchant fees account","quickbooks accounts","returned payments","settlement account","sweep account","undeposited funds","abr"],"answer_sample":"Before Automatic Batch Reconciliation (ABR) can post journal entries, it needs to","long_answer_sample":"Before Automatic Batch Reconciliation (ABR) can post journal entries, it needs to know which QuickBooks accounts play which role. This article walks through the accounts ABR uses, how to map them, how to read the balance display, and how activation works, including what happens if you have open batches or are upgrading from the earlier version of th","language_id":1,"id":3893598,"last_published_date":"July 31st, 2026","last_published_avatar":"\u003cimg class=\"avatar circle\" width=\"96\" height=\"96\" style=\"background: url(\u0026quot;/initials_avatars/TA?bg=e0633a\u0026amp;s=192\u0026amp;fg=fff\u0026quot;) 0% 0% / 96px 96px;\" src=\"https://secure.gravatar.com/avatar/841e7ea85ebda058cdd7ee30638e7bee.png?s=96\u0026amp;d=blank\" /\u003e","last_published_user_name":"Thomas Aronica","indexable_body":"automatic batch reconciliation (abr) can post journal entries, needs know quickbooks accounts play role. article walks abr uses, map them, read balance display, activation works, including happens open batches upgrading earlier version add-on. start accounting software must connected online, desktop magiccarpet. payment gateway type (credit card, ach, check) want activate. uses mapped per relevant account settlement sweep clearing account. holds funds transit bank. return zero everything reconciles. current asset real deposit (bank) bank merchant fees expense daily discount fees. required use discount. chargeback credit card only. parks disputed arbitrated. returned payments reject losses recognized; line item used rebill invoices. undeposited one-time entries posted activate deactivate module. existing hard prerequisites activated synced. additionally requires mapping roles assigned chart tool settings. module screen, name blue link, jump straight itself. viewing mappings add-on editing sweep, settlement, links reading display screen shows pill pulled directly grey (zero) zero. synced means reconciled. (positive) positive balance. usually settled yet, transaction attention. orange (negative) negative. often points money arrived without matching record. see history triage steps. hover last sync, time quickbooks. two things balances read-only. biller genie pulls sync never writes back. number account's include sub-accounts. stale, may lag currently shows. deep online merchants, names link quickbooks, register one click. clicking listed opens example opening cc activating toggle. toggle stays disabled recorded yet running amount asks confirm activating. confirmation, entry moves account, starts telling truth day one. later module, reversing remaining reconciliation, tiles appear marketplace, migrate new there. carry review migration way. move switch back, prominent warning asking runs. confirm. shown migrating runs undone related articles understanding linking fee connect magiccarpet","name":"Setting Up ABR: Account Mappings and Balances","votes":0,"is_published":true,"slug":"abr-account-mappings-and-balances","first_category":"Automatic Batch Reconciliation","categories_display_for_views":"Automatic Batch Reconciliation","parent_categories":[1369271],"is_internal":false,"is_private":false,"extra_categories":[],"url":"/automatic-batch-reconciliation/abr-account-mappings-and-balances?from_search=235634593","host":"https://helpcenter.billergenie.com","body_txt":"automatic batch reconciliation (abr) can post journal entries, needs know quickbooks accounts play role. article walks abr uses, map them, read balance display, activation works, including happens open batches upgrading earlier version add-on. start accounting software must connected online, desktop magiccarpet. payment gateway type (credit card, ach, check) want activate. uses mapped per relevant account settlement sweep clearing account. holds funds transit bank. return zero everything reconciles. current asset real deposit (bank) bank merchant fees expense daily discount fees. required use discount. chargeback credit card only. parks disputed arbitrated. returned payments reject losses recognized; line item used rebill invoices. undeposited one-time entries posted activate deactivate module. existing hard prerequisites activated synced. additionally requires mapping roles assigned chart tool settings. module screen, name blue link, jump straight itself. viewing mappings add-on editing sweep, settlement, links reading display screen shows pill pulled directly grey (zero) zero. synced means reconciled. (positive) positive balance. usually settled yet, transaction attention. orange (negative) negative. often points money arrived without matching record. see history triage steps. hover last sync, time quickbooks. two things balances read-only. biller genie pulls sync never writes back. number account's include sub-accounts. stale, may lag currently shows. deep online merchants, names link quickbooks, register one click. clicking listed opens example opening cc activating toggle. toggle stays disabled recorded yet running amount asks confirm activating. confirmation, entry moves account, starts telling truth day one. later module, reversing remaining reconciliation, tiles appear marketplace, migrate new there. carry review migration way. move switch back, prominent warning asking runs. confirm. shown migrating runs undone related articles understanding linking fee connect magiccarpet","categories":{"current":{"id":1369271,"name":"Automatic Batch Reconciliation","url":"/automatic-batch-reconciliation"}},"category_param":"automatic-batch-reconciliation"}},{"question":{"category_id":1369271,"account_id":12867,"created_at":"2026-07-22T18:46:47.465Z","tag_names":["abr","batch history","batch reconciliation","hosted payment page","pending sync","reconcile batches","sweep account","sweep balance","sync error","third party sales receipt","transaction linking","unlinked transactions","virtual terminal"],"answer_sample":"The Batch History screen is the diagnostic heart of Automatic Batch Reconciliatio","long_answer_sample":"The Batch History screen is the diagnostic heart of Automatic Batch Reconciliation (ABR). It shows every settled batch, lets you expand a batch into its individual transactions, and tells you exactly which transactions to look at when your sweep account does not return to zero. The batch grid Each payment type's module shows its own Batch History gr","language_id":1,"id":3893599,"last_published_date":"July 27th, 2026","last_published_avatar":"\u003cimg class=\"avatar circle\" width=\"96\" height=\"96\" style=\"background: url(\u0026quot;/initials_avatars/TA?bg=e0633a\u0026amp;s=192\u0026amp;fg=fff\u0026quot;) 0% 0% / 96px 96px;\" src=\"https://secure.gravatar.com/avatar/841e7ea85ebda058cdd7ee30638e7bee.png?s=96\u0026amp;d=blank\" /\u003e","last_published_user_name":"Thomas Aronica","indexable_body":"batch history screen diagnostic heart automatic reconciliation (abr). shows every settled batch, lets expand individual transactions, tells exactly transactions look sweep account return zero. grid payment type's module grid. see id settle date gross amount (plus fee net columns credit card merchants daily discount) counts sales, refunds, voids status pill, plus confirm action waiting entry statuses move pending (daily discount batches fee) \u0026gt; sync syncing synced, error (red pill) journal post. retries automatically normal cycle. can filter all, sync, error. two quick notes appear column visibility, voided amounts never part money, settles. refunds ride inside day's batch. refund-heavy day total negative; simply flips direction still zeroes out. expanding click transactions. rows matching record biller genie show blue invoice # link opens directly; exists, falls back sales receipt, transaction itself. gateway txn older batches. per-transaction detail appears created going forward. installed, supported linking, will expanded. expected, defect. four states, plain language checked independent links gateway's reference match accounting receipt synced quickbooks present missing, gives possible states state means fully linked yes reconciled end end. nothing do. third-party sale originated gateway, genie, carries quickbooks. exists typical causes virtual terminal sale, hosted page detached invoice. swept ever offset sweep, amount. unlinked (shown red \"unlinked\"). deposit includes money booked anywhere, leaves negative balance. makes visible glance row carried quickbooks, behind payment-only state. hit zero puts takes sides agree, lands balance single health check grey good. least one recent linked. triage pill orange instead grey. open history, batches, classify suspect using table above. fix gateway. book (or receipt) source. reached resolve example reattaching recording payment, gets offsetting entry. usually fine, actually synced. properly linked, returns ach built genie's funded records, construction. provides detail, enriches display changes linking. details hide none. related articles understanding setting abr mappings balances entries report processing matching, standalone,","name":"Reading Your Batch History: Transaction Linking and Your Sweep Balance","votes":0,"is_published":true,"slug":"batch-history-transaction-linking-and-sweep-balance","first_category":"Automatic Batch Reconciliation","categories_display_for_views":"Automatic Batch Reconciliation","parent_categories":[1369271],"is_internal":false,"is_private":false,"extra_categories":[],"url":"/automatic-batch-reconciliation/batch-history-transaction-linking-and-sweep-balance?from_search=235634593","host":"https://helpcenter.billergenie.com","body_txt":"batch history screen diagnostic heart automatic reconciliation (abr). shows every settled batch, lets expand individual transactions, tells exactly transactions look sweep account return zero. grid payment type's module grid. see id settle date gross amount (plus fee net columns credit card merchants daily discount) counts sales, refunds, voids status pill, plus confirm action waiting entry statuses move pending (daily discount batches fee) \u0026gt; sync syncing synced, error (red pill) journal post. retries automatically normal cycle. can filter all, sync, error. two quick notes appear column visibility, voided amounts never part money, settles. refunds ride inside day's batch. refund-heavy day total negative; simply flips direction still zeroes out. expanding click transactions. rows matching record biller genie show blue invoice # link opens directly; exists, falls back sales receipt, transaction itself. gateway txn older batches. per-transaction detail appears created going forward. installed, supported linking, will expanded. expected, defect. four states, plain language checked independent links gateway's reference match accounting receipt synced quickbooks present missing, gives possible states state means fully linked yes reconciled end end. nothing do. third-party sale originated gateway, genie, carries quickbooks. exists typical causes virtual terminal sale, hosted page detached invoice. swept ever offset sweep, amount. unlinked (shown red \"unlinked\"). deposit includes money booked anywhere, leaves negative balance. makes visible glance row carried quickbooks, behind payment-only state. hit zero puts takes sides agree, lands balance single health check grey good. least one recent linked. triage pill orange instead grey. open history, batches, classify suspect using table above. fix gateway. book (or receipt) source. reached resolve example reattaching recording payment, gets offsetting entry. usually fine, actually synced. properly linked, returns ach built genie's funded records, construction. provides detail, enriches display changes linking. details hide none. related articles understanding setting abr mappings balances entries report processing matching, standalone,","categories":{"current":{"id":1369271,"name":"Automatic Batch Reconciliation","url":"/automatic-batch-reconciliation"}},"category_param":"automatic-batch-reconciliation"}},{"question":{"category_id":1369271,"account_id":12867,"created_at":"2026-07-22T18:46:44.601Z","tag_names":["abr","automatic batch reconciliation","batch reconcilation","batch reconciliation","clearing account","daily deposit","merchant fees","quickbooks reconciliation","reconcile deposits","settlement account","settlement sweep","sweep account","undeposited funds"],"answer_sample":"If you accept payments, you know the bookkeeping problem: the money that lands in","long_answer_sample":"If you accept payments, you know the bookkeeping problem: the money that lands in your bank account never looks like the invoices you sent. Deposits arrive in daily batches, processing fees come out on their own schedule, and the occasional chargeback or returned ACH payment pulls money back. Matching all of that to your accounting records by hand i","language_id":1,"id":3893597,"last_published_date":"July 27th, 2026","last_published_avatar":"\u003cimg class=\"avatar circle\" width=\"96\" height=\"96\" style=\"background: url(\u0026quot;/initials_avatars/TA?bg=e0633a\u0026amp;s=192\u0026amp;fg=fff\u0026quot;) 0% 0% / 96px 96px;\" src=\"https://secure.gravatar.com/avatar/841e7ea85ebda058cdd7ee30638e7bee.png?s=96\u0026amp;d=blank\" /\u003e","last_published_user_name":"Thomas Aronica","indexable_body":"accept payments, know bookkeeping problem money lands bank account never looks like invoices sent. deposits arrive daily batches, processing fees come schedule, occasional chargeback returned ach payment pulls back. matching accounting records hand slow error-prone. automatic batch reconciliation (abr) makes software tell story statement, automatically. works quickbooks online desktop magiccarpet. support xero coming later. finding add-on marketplace life without abr undeposited funds abr, payments sync traditional way funds, (or bookkeeper) manually group match actually hit bank, work hand, reconcile clawbacks yourself. replaces manual matching. money, accounts payable you, grouping happen own. sweep uses simple clearing pattern built around settlement (the \"sweep\"). holding books, real account. represents transit processor bank. recorded, booked sweep. gateway settles posts journal entry moves total everything matched, returns zero. balance return zero signal something needs attention, history screen shows exactly transactions look at. expects (separate settlement) abr's entries assume common processors move money. helps assumptions front deposits. day's deposited either gross (fees billed monthly) net fee (daily discount). models supported natively. monthly separate withdrawal. bills month, withdrawal part batch. deliberately post it; book month-end ordinary expense, always have. instead taken deposit, switch module discount, handles chargebacks cardholder disputes sale, leaves debit, reduction deposit. match. nets deposit instead, see reconciling netted straight normal clawback pattern, them. expect day settle, batches appear module's grid settle date, amount, status. settled becomes one quickbooks, moving batch's mapped show live balances pulled quick glance tells whether cleared. synced means reconciled. voids batch, voided settles. refunds ride inside handled automatically, refund-heavy negative. installing covered credit card reconciliation, recording. reject handling settlement. check processed biller genie. paypal reconciliation. note recording genie only. keeps ledger agreement bank; dispute, represent, arbitrate anything. still manage actual dispute process directly processor. getting started install merchant portal, map activate types want. full walkthrough setting mappings balances. related articles reading transaction linking discount chart mapping accounting-software integrations","name":"Understanding Automatic Batch Reconciliation","votes":0,"is_published":true,"slug":"understanding-automatic-batch-reconciliation","first_category":"Automatic Batch Reconciliation","categories_display_for_views":"Automatic Batch Reconciliation","parent_categories":[1369271],"is_internal":false,"is_private":false,"extra_categories":[],"url":"/automatic-batch-reconciliation/understanding-automatic-batch-reconciliation?from_search=235634593","host":"https://helpcenter.billergenie.com","body_txt":"accept payments, know bookkeeping problem money lands bank account never looks like invoices sent. deposits arrive daily batches, processing fees come schedule, occasional chargeback returned ach payment pulls back. matching accounting records hand slow error-prone. automatic batch reconciliation (abr) makes software tell story statement, automatically. works quickbooks online desktop magiccarpet. support xero coming later. finding add-on marketplace life without abr undeposited funds abr, payments sync traditional way funds, (or bookkeeper) manually group match actually hit bank, work hand, reconcile clawbacks yourself. replaces manual matching. money, accounts payable you, grouping happen own. sweep uses simple clearing pattern built around settlement (the \"sweep\"). holding books, real account. represents transit processor bank. recorded, booked sweep. gateway settles posts journal entry moves total everything matched, returns zero. balance return zero signal something needs attention, history screen shows exactly transactions look at. expects (separate settlement) abr's entries assume common processors move money. helps assumptions front deposits. day's deposited either gross (fees billed monthly) net fee (daily discount). models supported natively. monthly separate withdrawal. bills month, withdrawal part batch. deliberately post it; book month-end ordinary expense, always have. instead taken deposit, switch module discount, handles chargebacks cardholder disputes sale, leaves debit, reduction deposit. match. nets deposit instead, see reconciling netted straight normal clawback pattern, them. expect day settle, batches appear module's grid settle date, amount, status. settled becomes one quickbooks, moving batch's mapped show live balances pulled quick glance tells whether cleared. synced means reconciled. voids batch, voided settles. refunds ride inside handled automatically, refund-heavy negative. installing covered credit card reconciliation, recording. reject handling settlement. check processed biller genie. paypal reconciliation. note recording genie only. keeps ledger agreement bank; dispute, represent, arbitrate anything. still manage actual dispute process directly processor. getting started install merchant portal, map activate types want. full walkthrough setting mappings balances. related articles reading transaction linking discount chart mapping accounting-software integrations","categories":{"current":{"id":1369271,"name":"Automatic Batch Reconciliation","url":"/automatic-batch-reconciliation"}},"category_param":"automatic-batch-reconciliation"}}]